Procurement Specialist

12 Oktober 2018 Level 8, UOA Corporate Tower, Lobby B, Avenue 10, The Vertical, Bangsar South City, No.8 Jalan Kerinchi, 59200 Kuala Lumpur
Job Details
JOB OVERVIEW
 
SWIFT has an unique corporate mindset, where diversity, personal development and networking are actively encouraged. And we think you'll like our office culture, built around the way we work to achieve a healthier work/life balance.
 
The procurement department is hiring a professional buyer with several years of experience in procurement international vendor negotiations mainly related to services contracts in various domains such as office facilities, IT and Telecom, professional services, manpower for an international company. The new Buyer will be responsible for negotiations with vendors from all regions (APAC, EMEA, Americas) including coordinating legal terms reviews and will be reporting to the APAC Procurement manager based in Kuala Lumpur. SWIFT provides the platform, messaging, standards, and products & services to over 10.500 customers in 215 countries and territories. Our employees are the foundation of this success.
 
KEY RESPONSIBLITY
 
The candidate will have the capability to evolve along the growth ambition of the SWIFT global procurement team. He/she will be more specifically in charge of:
  • Performing procurement activities in an accurate and timely manner, such as preparing and defining requests for proposal, vendors contract terms and pricing negotiations, issuing purchase orders, proposing contracts.
  • Investigating and resolving delivery and/or invoicing problems within his area and to escalate where needed.
  • Ensuring timely process of purchase orders or contracts terms negotions, follow-up on delivery of services delivery, informing customers on progress and achievements and advising them on escalated problems/ issues.
  • Support senior procurement colleagues in sourcing events (RFI/RFP).
  • Participating in projects within own area by executing parts of projects. May at some point manage small projects.
  • Maintaining and developing internal customers contacts to keep sound understanding of their needs and communicating to them the approved spending level and other relevant information such as budget estimation.
  • Dealing with international vendors on a daily basis.
  • Preparing standard reports/presentations and statistical analyses.
  • Showing a continuous improvement mindset in terms of processes efficiency and quality of services.
 
QUALIFICATION
 
Education:
  • A 3-year degree, a recognized buyer certification or a university degree
 
Experience:
  • At least 3-5 years of experience and for university degrees at least 2 to 3 years of experience in procurement or related area (with international customer and vendor interactions and exposures).
 
Other Requirements:
  • Languages : Excellent communication skills with fluency in English (spoken and written), other regional languages will be additional assets.
  • Domains : General services / Office Facilities / IT & Telecommunications Software, Hardware and related professional services.
  • Strong Negotiation skills and persuasive dealing with conflicts (internal and external)
 
Tools:
  • Microsoft Office Expert level is required (Excel, Word, Powerpoint,…)
  • Knowledge of procurement related SAP modules or addons (MM, FI, VIM…) , including ability of the candidate to understand quickly the company IT customized tools (SAP customized functionalities, Intranet applications,…).
 
Company Description

Opened in March 2013, the SWIFT Kuala Lumpur Corporate Services Centre currently offers a wide range of support and services to SWIFT around the globe, including Consulting, IT development, qualification testing, Customer support, Business services like KYC, Ref Data or Business Intelligence, accounting and finance analysis. The centre has steadily grown from  0 to around 140 staff and is expected to hire 60 new positions over the next 12 months.
 
SWIFT Kuala Lumpur Corporate Services Centre, located in fantastic facilities in the brand new Bangsar South complex, is essential in providing 24/5 support to our customers and our offices across the world, and we are proud to have a hub of exceptional skills and talents in Malaysia. It supports actively SWIFT in fulfilling our ambitions to have a large, high performing team to prepare for further growth in the region.

Alain Raes, Chief Executive, Asia Pacific and EMEA, SWIFT, recently said: “This strong KL office expansion is reflecting our strong belief in continued growth in the Asia Pacific region. It shows our commitment to providing greater service and world-class support to the global SWIFT community.”
 
SWIFT is a key infrastructure within the Malaysian financial system. Over the past three decades, SWIFT has been providing the local community, including banks and corporates, with a highly secure and reliable network to exchange electronic financial messages. Most notably, SWIFT has been selected as connectivity channel for Malaysia’s new payments system, RENTAS (Real-time Electronic Transfer of Funds and Securities System), which will significantly enhance the efficiency of payments and fund flows of the financial sector.
 
SWIFT has been operating in Asia Pacific for over 30 years, starting in Hong Kong and Singapore. Since 2005, SWIFT has opened three additional sales and support offices in Asia, bringing the total number of offices to nine across the region. This includes a Control Centre in Hong Kong and the corporate services hub that opened in Kuala Lumpur in 2013.